Terms & Conditions
Academy of Movement – Terms & Conditions
Effective Date: September 2025
Last Updated: September 2025
1. Membership & Subscriptions
1.1 Membership
When you enrol in Academy of Movement (AOM) classes, you become a member on an ongoing
basis unless cancelled with one month’s notice in writing.
1.2 Notice to Leave
If you give notice to leave, your final subscription fee will be calculated against the number of
classes you have attended. As subscription payments are spread evenly across 12 months, this
ensures you pay the correct amount before your membership ends. If you have underpaid, an
additional amount may be due.
1.3 Subscription Model
Membership is charged via a monthly subscription, spreading the cost of 37 weeks of classes per
year into 12 equal monthly payments. Some months may have 4 or 5 classes, while others may
have fewer, but the payments remain the same to make budgeting simple.
1.4 Payment Method
Payments are taken via card (not direct debit) and processed automatically through ClassForKids.
It is the parent/guardian’s responsibility to keep card details up to date.
1.5 Billing Dates & Failed Payments
- Payments are processed on the 1st of each month.
- If a payment fails, further attempts will be made on the 4th and the 9th.
- If all three attempts fail, you must manually pay via ClassForKids before your child can return to
class.
- A £5 late fee will be added to the following month’s subscription to cover admin costs.
1.6 Refunds
Membership, class, workshop, and camp fees are non-refundable, regardless of illness, holidays, or
absence.
2. Trial Classes & Waiting Lists
2.1 Trial Classes
- Trial classes are available at £12 each.
- After your second trial, you will be invited to set up your subscription if you wish to continue.
2.2 Waiting Lists
- Spaces are offered in the order of the waiting list.
- If no response is received within 48 hours, we will follow up once more by email. If no reply is
received, the place will be offered to the next student.
3. Workshops & Camps
3.1 Payments
All camp and workshop payments are due in full at the time of booking to secure your space.
3.2 Refunds
Camp and workshop bookings are non-refundable. Early bird discounts may apply but do not affect
refund policy.
4. Attendance & Absence
4.1 Commitment to Classes
Spaces are limited. Repeated absence without notice may result in your place being withdrawn.
4.2 Prompt Arrival
Students must arrive on time and be collected promptly.
- Arrivals more than 15 minutes late may not be admitted for safety reasons.
4.3 Illness & Injury
Do not attend if your child has:
- Chicken pox (until spots have fully scabbed)
- Head lice (until treated and clear)
- Long-term injury: you may request a temporary injury subscription to hold your place until you are
fit to return.
5. Uniform, Hair & Jewellery
5.1 Uniform
All students must wear the correct Academy of Movement uniform.
5.2 Hair
Hair must be tied back securely.
- For acro and tumbling, it must be in a bun or plait (long plaits pinned up).
5.3 Jewellery
Jewellery is not permitted. If earrings cannot be removed, they must be securely covered with tape
before arriving at the gym.
6. Safety & Conduct
6.1 Behaviour
Disruptive, bullying, or offensive behaviour will not be tolerated.
6.2 Rules
- No chewing gum in the gym.
- Only water is permitted in training spaces.
- For safeguarding and to maintain student focus, parents are not permitted inside the gym during
classes.
7. Cancellations
7.1 AOM Cancellations
In rare cases where classes are cancelled due to circumstances beyond our control, we will:
- Contact you as soon as possible
- Offer a make-up class where possible
- In some cases, provide a pro-rata refund
7.2 Low Enrolment
If a class has fewer than 4 students enrolled, AOM reserves the right to cancel. We will aim to place
you in an alternative class or offer a pro-rata refund.
8. Liability & Personal Belongings
8.1 Liability
AOM accepts no liability for injuries sustained during classes or while on the premises.
8.2 Personal Belongings
AOM accepts no responsibility for lost or damaged belongings.
9. Updates & Communication
9.1 Information
Parents/guardians must promptly update AOM with any changes to personal details, medical
conditions, or contact information.
9.2 Policy Updates
AOM reserves the right to update these Terms & Conditions. The most recent version will always
be available in our handbook and on our website.
■ By enrolling at Academy of Movement, you confirm that you have read, understood, and agreed